Bylaws

University of Oregon All-Campus Advising Association

(UO ACAA)

By-Laws

I. Article I: Name
The name of this association shall be the University of Oregon All-Campus Advising Association. The official acronym of this association shall be ACAA.

II. Article II: Purposes/Mission
The University of Oregon All-Campus Advising Association promotes the highest quality of academic advising by supporting all faculty, staff, and students who hold an advising role at the UO, intentionally advancing academic advising as a profession, and fostering an advising community on campus.  Our mission is to help students establish a framework of lifelong learning and develop skills to become participative, responsible, and creative community members.  The ACAA supports the full mission of the university and is dedicated to the highest standards of academic inquiry, learning, and service.

III. Article III: Goals

1. The ACAA aims to establish an inclusive academic advising community on the UO campus to increase the quality and effectiveness of advising.

2. The ACAA seeks to both recognize and promote the role of advising on the UO campus and in the field of student development.

3. The ACAA will provide a space for innovation to make significant contributions to the field of academic advising by establishing and adhering to a shared understanding of best practices.

4. The ACAA will provide a forum for addressing and discussing concerns and challenges that advisors face on the UO campus and in the advising field.

5. Through programming, the ACAA will provide opportunities for professional development, growth, and networking.

6. The ACAA will seek to increase advising-related communication across campus through the development of an advising listserv, the UO ACAA website and other means.

7. The ACAA will uphold the CAS standards and NACADA Core Values for academic advising.

IV. Article IV: Membership
Membership in the UO ACAA and opportunity for leadership shall be open to all individuals in the UO advising community, and there shall be no discrimination for reasons of religion, age, race or color, gender, sexual orientation, national origin, veteran status, or disability.

1. Eligibility:

a. Regular: Regular membership shall be open to all faculty members, officers of administration, counselors, academic advisors, and other members of the University of Oregon community who are interested in academic advising.

b. Student: All degree seeking students (undergraduate and graduate) who are in good academic standing will enjoy all benefits of membership subject to the following limitations:  Undergraduate students cannot serve on the executive committee, subcommittees, or vote. * Graduate students cannot serve on the Executive Committee, but are permitted to vote and can hold a position within the subcommittees.  No more than one graduate student may be a member of each subcommittee. *If a meeting is deemed inappropriate for undergraduate student advisors, these individuals will be notified and asked not to attend.

2.  Becoming a Member:
a. While participation in UO ACAA events is open to all individuals in the UO   advising community, the formal membership list shall consist of all individuals listed on the official UO ACAA listserv.

b. Prospective members should email the Executive Committee and request to be added to the membership listserv.

3. Membership Dues:

a. The UO ACAA does not currently charge membership dues.

b. Future proposals to require membership dues will be established by the   Executive Committee and voted on by the UO ACAA membership.

V. Article V: Association Meetings

1. The UO ACAA currently holds one business meeting per term.

a. ACAA business meetings will be held directly after the second event of every term, with the exception of summer term.
b. The Executive Committee may call special meetings of the Association.

VI. Article VI: Leadership
1. Selection:

  1. The composition of the Executive Committee is established through voting by the membership every year beginning spring 2013.
  2. The composition of the subcommittees is established through voting by the membership every two years beginning spring 2013.

2. Nominations:

a. Call for nominations will be made during the first spring term professional development session.

b. Members should follow the nomination process outlined by the Executive Committee during the first professional development session.

c. Nominations are open to all UO ACAA members.

d. Members can nominate themselves, other members, and can be nominated for multiple positions.*

e. All nominated members will be notified and given the opportunity to withdraw their names before the voting process begins.

*Graduate student members may not be nominated for the Executive Committee. Undergraduate members may not be nominated for any committee.

3. Voting:

a. After nominations are collected, the Executive Committee will issue a formal voting process.

b. Each voter is limited to two votes per committee.*

*Undergraduate students are not permitted to vote.

5. Selection of Executive Committee:

a. The Executive Committee is limited to four members consisting of two previous committee members, and two new members.

i. The two returning members will be voted upon internally by majority vote of the Executive Committee (only applicable to the 2013 selection).

b. Committee members cannot serve two consecutive terms on the Executive Committee.

i. Term limit exceptions include: The 2013 member selection, when all Executive Committee members have reached their term limit, and when less than two people are nominated.

c. Advisors who are selected for positions within multiple committees are asked to select their first choice of committee.  An advisor can only hold a seat on multiple        committees when there are less than four individuals selected for each.

d. Selected committee members will be notified by email from the Executive Committee and announced to the membership no later than the next business meeting.

e. Mid-term elections may be held as deemed appropriate by the executive committee.

4. Selection of Subcommittees:

a. Committees are limited to four members and will hold a position for two years.

b. Committee members cannot serve more than two consecutive terms (four years) on one committee.

i. Term limit exceptions include: The 2013 member selection and when less than four people are nominated.

c. Advisors who are selected for positions within multiple committees are asked to select their first choice of committee.  An advisor can only hold a seat on multiple        committees when there are less than four individuals selected for each   committee.

d. Selected committee members will be notified by email from the Executive Committee and announced to the membership no later than the next business meeting.

e. Mid-term elections may be held as deemed appropriate by the Executive Committee.

VII. Article VII: Executive Committee

  1. Duration: The Executive Committee members will serve for one term (two years). Terms begin at the start of summer session.
    1. Beginning summer 2014, the two newest Executive Committee members will overlap to the 2014-2015 committee.  Voting and overlap will continue each year.
  1. Term limits: Members of the Executive Committee cannot serve two consecutive terms.
    1. Term limit exceptions include: The 2013 member selection, when all Executive Committee members have reached their two term limit, and when less than two people are nominated.
    2. If a member is unable to commit to this overlap year, the Executive Committee will internally choose a replacement member, allowing an exception to the two year limit.

3. Current Executive Committee term: The initial committee members below will remain intact for one year as previously decided by the ACAA membership:

Miranda Atkinson: School of Journalism

Megan Coble:  Office of Academic Advising
Kim Rambo-Reinitz: College of Business

Andrew Wahlstrom: Office of Academic Advising

a. The following members will overlap to the 2013-2014 Executive Committee:

Kim Rambo-Reinitz: College of Business

Andrew Wahlstrom: Office of Academic Advising

4. The role of the Executive Committee will be to:

a. Draft, maintain and interpret the by-laws of ACAA.  Any changes to the by-laws will be distributed to the ACAA members for their approval.

b. Form future committees as deemed necessary by the Association.

c. Maintain communication between the standing committees and relay information and announcements to the membership.

d. Run the business meeting held each term.

c. Supervise the activities of the standing committees.

d. Continue to develop programming to advance the interest of the Association and  its membership.

5. Removal: Committee members may be removed for cause, or request removal, by majority vote of the Association.

VII. Article VII: Standing Committees
There are currently two Standing Committees:  the Professional Development Committee, and the New Advisor Mentoring Program Committee.
1. Professional Development Committee

a. Selected committee members will serve for one term (two years). Terms begin at the start of summer session.

b. Members of the committee may hold a position no longer than two consecutive terms.

i. Term limit exceptions include: The 2013 member selection, when less than two people are nominated.

c. The committee shall be comprised of a maximum of four members.

d. The role of the committee is to organize professional development opportunities for ACAA members.

e. Committee members may be removed for cause, or request removal, by majority vote of the Association.

2. New Advisor Mentoring Program Committee

a. Selected committee members will serve for one term (two years). Terms begin at the start of summer session.

b. Members of the committee may hold a position no longer than two consecutive terms.

i. Term limit exceptions include: The 2013 member selection, and when less than four people are nominated.

c. The committee shall be comprised of a maximum of four members.

d. The role of the committee is to develop programming to mentor and support new UO Advisors.

e. Committee members may be removed for cause, or request removal, by majority vote of the Association.

VIII. Article VIII: Amendments to By-Laws

1. Any member may submit a proposed amendment(s) to these by-laws to the Executive Committee.

2. Upon Executive Committee majority approval, the proposed amendment shall be submitted to the membership for a vote.  Voting shall occur at the next business meeting following Executive Committee approval.

3. Amendments will be approved with majority vote (51%) of members in attendance.

IX. Article IX: Dissolution

1. Any member may submit a proposal to dissolve the ACAA to the Executive Committee.

2. Upon Executive Committee majority approval, the proposed dissolution shall be submitted to the membership for a vote.  Voting shall occur at the next business meeting following Executive Committee approval.

3. Dissolution will be approved with majority vote (51%) of members of the Association.