Winter 2017 Advising Forum

The ACAA Executive Committee invites you to participate in the second (we’re on a roll) Advising Forum.

Wednesday, March 15th, 12-1pm, Chiles 125B

In order to foster advising communication and collaboration across campus, the ACAA will hold one Advising Forum each term. Last term, this meeting was well attended and we all benefited by learning about relevant updates. You can see a brief summary of those updates on the ACAA website:

In this upcoming meeting, the following will happen:

  • Brief presentation on relevant advising initiatives.
  • Time for relevant, cross-campus advising updates.
  • Time for expressing concerns and sharing successes regarding policies/procedures that impact the advising community.
  • Vote on updates to the bylaws and changes to the mission of ACAA. The bylaws are attached to this email.


Feel free to bring your lunch. We look forward to seeing you there!
The ACAA Executive Committee

(Miranda Atkinson, Gretchen Hill-Marino, Jamie Hoag Barnett, Jennie Leander, Megan Weiler)

Save the Date: Winter 2015 Professional Development

Tuesday, March 10


Location: 236 Jaqua

11:00am-Noon: Business Meeting

Please join us for important updates from campus departments and majors. This is an opportunity for your program/department/college to inform the larger advising community of significant changes to your program. To get on the meeting agenda please email We hope to see you all there in order to learn more about relevant changes to campus policies, programs and procedures.

Noon-1pm: Professional Development

Renae DeSautel, Sexual Violence Response and Support Services Coordinator, will lead a professional development training session regarding how to fulfill our legal duty to report incidents of sexual harassment and sexual assault. She will also discuss how to refer students to appropriate resources.

Please feel free to bring your lunch.

ACAA winter term professional development opportunities

Upcoming ACAA winter term events

  • Professional Development Session: Wednesday, February 5th, 12:00 PM – 1:00 PM, EMU Fir Room

Join the UO All-Campus Advising Association on Wednesday, February 5th at 12:00 pm in the EMU Fir Room to hear from Daniel Pascoe-Aguilar, the Director of the Career Center. Daniel will share the Career Center’s newly revised approach to career development for UO students and alumni, overviewing the center’s resources for major/career decision making and internship/job preparation, as well as how students can get the most from their services.

  • Professional Development Session and Business Meeting: Week 10, Location and time TBD

Miranda Atkinson, the Assistant Director of Student Services in the School of Journalism, will be presenting her NACADA Best of Region presentation on Motivational Interviewing. This session will help attendees understand the theory behind Motivational Interviewing, learn and practice key Motivational Interviewing skills, and determine appropriate applications in academic advising.

ACAA events are open to all members of the UO community with an interest in advising.

Upcoming ACAA Events in December

The UO All-Campus Advising Association is pleased to announce the following events in December

Professional Development Session and Business Meeting: December 3, 11:00 AM – 1:00 PM

Join the UO All-Campus Advising Association on Tuesday, December 3 at 11:00 am in the Knight Library Collaboration Center (Room 122) to hear from the Service-Learning Program Director, Deanna Chappell Belcher.  The Service-Learning Program engages the university and the broader community in partnerships to create educational programs for students, promote leadership through service, foster and promote inclusive environments, and advance social justice and civic engagement.  This session will provide an overview of the program, projects that students have been involved with, class options, and what advisors should know to help students get connected.

This session will also be followed by an ACAA business meeting from 12:00 – 1:00 pm. 

Winter Social: December 5, 3:00 – 5:00 PM

The All-Campus Advising Association would like to invite you to the first ACAA Winter Social. It will take place on Thursday, December 5 from 3:00 – 5:00 PM in the Many Nations Longhouse. Bring a dessert to share, and come celebrate the end of fall term with food, conversation, and good cheer!

We hope to see you there!

Seats Available in fall term Music Arts & Letters Courses

Questions regarding the following information should be directed to Alli Bach, undergraduate academic advisor in the School of Music and Dance at

Several seats are still available in the following Arts & Letters group-satisfying courses offered by the School of Music and Dance:

MUS 125 – Understanding Music (AL)

MW 1200-1320

CRN 15294

MUS 264 – Rock History 1950-1970 (AL, AC)

MW 1000-1150

CRN 15346

MUJ 350 – History of Jazz 1900-1950 (AL, AC)

MW 1400-1550

CRN 14840

Update on AEIS advising and courses

Questions regarding the following information should be directed to the AEIS Advising Office (7 Pacific Hall) or

Announcing a change in the AEIS Program

Since the inception of the AEIS program, the Office of International Affairs has taken on the responsibility of advising international students about their AEIS requirements. This year, for the first time, that responsibility has shifted to the American English Institute. Six career-track faculty members will be working to insure ail-day coverage in the new AEIS Advising Office, located in 7 Pacific Hall beginning the week of Sept. 23. Students will be able to drop in or make appointments by contacting:

What is AEIS?

Academic English for International Students (AEIS) is a program designed to help international students improve proficiency in English for academic purposes. For a more complete description of the program, please visit the AEIS website: http://

Who should take the AEIS placement test?

All new undergraduate international students are required to take the AEIS placement test except for the following:

  • Students whose first language in English
  • Students with a Bachelor’s degree or higher from an accredited U.S. university
  • Exchange or sponsored students who are not seeking a degree from the UO

Students whose placement test indicates they need AEIS courses must complete them within their first academic year at the University of Oregon, and must complete all their required AEIS courses before taking WR121. Successful completion of AEIS courses is a mandatory graduation requirement.

Who takes AEIS courses?

All new international students must satisfy AEIS requirements upon enrolling at the University of Oregon. Students who enter the UO with one of the following qualifications will have satisfied the requirement:

  • Students whose first language is English
  • Students with a Bachelor’s degree or higher from an accredited U.S. university
  • Exchange or sponsored students who are not seeking a degree from the UO
  • Undergraduate students with TOEFL scores of 575 (88 IBT, 7 IELTS) Graduate students with TOEFL scores of 575 (88 IBT, 7 IELTS) or above

AEIS in the Degree Audit

The Registrar’s Office has allowed for students admitted Fall, 2012 and after to have their AEIS requirements listed on their degree audit. The degree audit will tell you what a student’s AEIS requirements are. If a student has questions about their remaining courses, they should contact the AEIS Advising Office and schedule an appointment. Degree audits can be accessed through Duckweb.

What to tell a student if AEIS courses are full

AEIS is facing space constraints and high student numbers. Please encourage students to continue to check space availability on Duckweb until the last day to add (Oct. 9). Many registered students exempt from their AEIS requirements as a result of in-class assessments on day one, and subsequently drop courses, opening space for other students to register. It is important to encourage students to take AEIS classes as soon as they become available. When AEIS classes fill up, students worry about completing their courses within the one-year requirement. Our office will actively follow up with students who have not completed their AEIS classes within one year and work with them to ensure that they can finish their requirements as soon as possible. This will help students be better prepared to succeed academically, and will also help alleviate future space constraints.

Study Abroad Scholarship for Students with a Pell Grant

Information from Study Abroad about the Gilman International Scholarship:

Dear Advisors,

We wanted to let you know about a scholarship opportunity for U.S. citizens who receive a Pell Grant and are studying abroad.  The Gilman International Scholarship, which is funded by the U.S. Department of State, offers up to $5,000 for a semester or $3,000 in the summer, with potential for additional funds for studying a ‘critical language.’

The Gilman Scholarship program encourages, but does not require, students to choose non-traditional study abroad destinations. The program aims to support students who have been traditionally under-represented in study abroad, including but not limited to students with high financial need, students in under-represented fields such as the sciences and engineering, students with diverse ethnic backgrounds, and students with disabilities. About one in three UO students who apply receive an award, so this is a great opportunity for funding.

We highly encourage you to let students know about this scholarship if you know that they receive a Pell Grant.  The application deadlines come early (the deadline for winter/ spring awards is coming up on Oct. 2), so please feel free to refer students to our office.

Michelle Hyde-Wright
Study Abroad Adviser
Office of International Affairs
333 Oregon Hall
5209 University of Oregon
Eugene, OR 97403-5209
Tel: (541) 346-1451
Fax: (541) 346-1232

Now available! Materials from recent ACAA professional development meetings

Materials from ACAA-sponsored professional development sessions in June and July are now available!

  • The A-Game: Promoting Student Learning with Spaced Study Sessions, Concept Mapping, and Rehearsal Learning – PowerPoint
  • Understanding required UO employee reporting responsibilities of incidents of discrimination, sexual harassment, and child abuse – handout

Materials from additional ACAA professional development sessions can be found on the professional development archive page.

Academic Success Presentation by “The A Game” author Dr. Ken Sufka on July 24, 10:00 am

The Office of Academic Advising and the UO All-Campus Advising Association are pleased to announce a presentation on undergraduate academic success. Ole Miss Psychology Professor Ken Sufka is discussing the empirical research upon which his book is based. This workshop is geared specifically toward faculty & staff including advisors – faculty, professional, GTF, and peer — student affairs personnel, and all colleagues interested in research on student success. More information is below. We hope that you can attend!

Promoting Student Learning with Spaced Study Sessions, Concept Mapping and Rehearsal Learning

Wednesday, July 24, 10-11:30 am, Browsing Room, Knight Library

“Many students find their high school study skills no longer produce the same level of success in college courses.  This workshop will be centered around the topics in my student study skills book The A Game: Nine Steps to Better Grades but geared towards faculty/staff in diagnosing student problem areas and helping them adopt a set of behaviors and skills to master course content and succeed in college.  Topics will focus on classroom engagement, study skills and exam taking tips drawn from empirical literature.”

Dr. Ken Sufka is Professor of Psychology at the University of Mississippi and author of The A Game: Nine Steps to Better Grades. He has received numerous awards during his career including the Elsie M. Hood Outstanding Teaching Award, the University Faculty Achievement Award for research and the Thomas Frist Student Service Award.  (Ken also happens to be the brother of our very own Sue Eveland, UO Registrar!)